|
ACCOUNTS PAYABLE
Invoice processing; “credit hold” questions; sales tax exemption form; PRO (“Payment Requests Online”) system;
honoraria; credit memos; refund checks; foreign drafts; copies of canceled checks; direct deposit of reimbursements, etc.
PURCHASING CARD AND TRAVEL CARD PROGRAM
Applying for a Purchasing Card or Travel Card; unallowable commodities; declined sales; incorrect transactions; lost cards, etc.
TRAVEL
Travel Orders; Travel System; per diem rates; etc.
ASSET MANAGEMENT
Tagging; changes in equipment location; disposal of assets; retirement of assets; etc.
SURPLUS MATERIALS DISPOSAL
Disposal of computers; donating equipment to other organizations; purchase of equipment by OSU
employees, etc.
TRAINING
Financial Training & Documentation (policy & procedure training); Office of Information Technology (hands-on
systems training); Purchasing training; Travel training
ACCOUNTING
Monthly closing schedules; setting up new ChartField segments; error messages during journal entry;
tax-related questions; university overhead; earning interest on cash balances, etc.
EREPORTS
Accessing eReports; obtaining paper-based reports; changing a distribution number; flex and simplified
flex reports, etc.
RESOURCE PLANNING (RPIA) INFORMATION
Budget and fund transfers; new budgets
PAYMENTS MADE TO THE UNIVERSITY: RECEIVING, PROCESSING, &
RECONCILING
Accepting charge card payments; problems with reconciling charge card transactions; problems with deposits;
bounced checks, etc.
PETTY CASH INFORMATION
OTHER CASH MANAGEMENT INFORMATION
Electronic fund transfers; bank accounts; insurance claims; theft
ACCOUNTS RECEIVABLE
Past-due invoices; recording receivables; collection fees; write-offs
GIFT RELATED INFORMATION
ENDOWMENT
MISCELLANEOUS QUESTIONS
JOB AIDS
ASSIST
WHERE IS…?
Name and address of various campus departments
REQUISITION OR PURCHASING
INFORMATION
Purchasing is the department that has the authority to purchase goods
and services from external vendors by issuing Purchase Orders on behalf
of the University.
· Who
do I call if I have problems with using the Financials System as
a Requisitioner or Delegated Buyer?
Bob Quinn
(614) 292-1686
Quinn.106@osu.edu
· Who
do I call about Purchase Order problems, change orders, or corrections
needed to an existing Purchase Order?
Bob Quinn
(614) 292-1686
Quinn.106@osu.edu
or
Connie Hammond
(614) 688-8127
Hammond.3@osu.edu
· Who
do I call to find out what can or cannot be requested on a Blanket Purchase Order?
Bob Quinn
(614) 292-1686
Quinn.106@osu.edu
· Who
do I call if I have questions regarding the Purchase Order Closure form?
Connie Hammond
(614) 688-8127
Hammond.3@osu.edu
· Who
do I call if I need assistance with performing a vendor search?
Paulette Duffey
(614) 688-8752
Paulette.4@osu.edu
· Who
do I call if I have a question regarding Purchasing's "Vendor Registration and Bid Information" system (the web-based bid posting process)?
Monica Johnson
(614) 292-9953
Johnson.79@osu.edu
or
Sue Ledin
(614) 292-7394
Ledin.2@osu.edu
· Who
do I call to get a credit reference or bank letter of reference
requested by a vendor?
Paulette Duffey
(614) 688-8752
Paulette.4@osu.edu
· Additional
information is available on the Purchasing website at:
http://purchasing.osu.edu
MINORITY BUSINESS INITIATIVE
· Who
do I call if I have questions about the Minority Business Initiative?
Bob Quinn
(614) 292-1686
Quinn.106@osu.edu
· Who
do I call if my area is having difficulty finding minority-owned businesses?
Bob Quinn
(614) 292-1686
Quinn.106@osu.edu
· Who
do I call with a reporting question on minority business?
Bob Quinn
(614) 292-1686
Quinn.106@osu.edu
· Who
do I call if I have questions about the ibuy website?
Mike Krabill
(614) 688-3885
ibuy@osu.edu
· Additional
information is available on the Minority Business Program website at:
http://purchasing.osu.edu/minoritybiz/index.asp
STORES
· Who
do I call to find out which Stores products are environmentally friendly alternatives in the Stores' Green Alternatives Program?
eStores Customer Service Center
(614) 292-2694
osustores.osu.edu/
· Additional information is available on the Stores website at:
http://osustores.osu.edu/
RECEIVING INFORMATION
Receiving is the department that accepts shipments from external
vendors on behalf of the University.
·
Who do I call in Receiving if they received my goods, but I don't
have them?
eStores Customer Service Center
(614) 292-2694
osustores.osu.edu/
· Who
do I call if I have questions on how to record “receipt of goods”
in the Financials System if I received the goods in my department
instead of through Central Receiving?
eStores Customer Service Center
(614) 292-2694
osustores.osu.edu/
· Additional
information is available on the Receiving website at:
http://receivingandmail.osu.edu
ACCOUNTS PAYABLE INFORMATION
Accounts Payable is the department that makes payments on behalf of
the University to external vendors and payees. The department also
issues reimbursement and refund checks to individuals when needed.
INVOICE PROCESSING
·
Who do I call to get an invoice paid quickly?
Deborah Durant
(614) 247-7166
Durant.28@osu.edu
·
Who do I call if a vendor says the University is on “credit hold”
and will not ship goods or provide services to us?
Carla Jackson
(614) 688-4958
Jackson.554@osu.edu
·
Who do I call to get a copy of the sales tax exemption form?
The sales tax exemption form is no longer provided by Accounts Payable. It is available
on Accounting's webpage on the Office of the Controller's website
at:
http://www.ctlr.ohio-state.edu/form/blnkexem.pdf
·
Who do I call to get a copy of a document that has been processed
in Accounts Payable?
A/P Mail Room
(614) 688-5464
PRO SYSTEM (PAYMENT REQUESTS ONLINE)
·
Who do I call to find out how to get access to the PRO System?
Melanie Evans
(614) 688-5465
Evans.26@osu.edu
·
Who do I call if I have questions about payment requests or the PRO System?
Deborah Durant
(614) 247-7166
Durant.28@osu.edu
or
Carla Jackson
(614) 688-4958
Jackson.554@osu.edu
·
Who do I call if I have created a Payment Request using the PRO System and
I need to find out the check number and date of payment?
The information is available to you through the Procurement Inquiry Tools in the
Financials System. If you cannot locate the payment information,
contact:
Accounts Payable
(614) 292-6831
HONORARIA INFORMATION
·
Who do I call for tax treaty information when I am paying someone
from another country?
Diane Goubeaux
(614) 688-4978
Goubeaux.18@osu.edu
or
Deborah Durant
(614) 247-7166
Durant.28@osu.edu
·
Who do I call regarding problems with honoraria payments?
For non-resident aliens' honoraria payments call:
Diane Goubeaux
(614) 688-4978
Goubeaux.18@osu.edu
or
Deborah Durant
(614) 247-7166
Durant.28@osu.edu
For all other questions regarding honoraria payments call:
Deborah Durant
(614) 247-7166
Durant.28@osu.edu
CREDIT MEMO PROCESSING
· Who
do I call if Accounts Payable includes a credit on a check and
the vendor misapplies it?
Lora Paul
(614) 688-4979
Paul.692@osu.edu
or
Carla Jackson
(614) 688-4958
Jackson.554@osu.edu
CHECK RUN INFORMATION
·
Who do I call if I need a special check cut immediately?
These requests should be rare. If you have a special circumstance
that warrants a check being issued out of the normal check run days,
you should contact:
Deborah Durant
(614) 247-7166
Durant.28@osu.edu
or
Carla Jackson
(614) 688-4958
Jackson.554@osu.edu
·
Who do I call when I am checking to see if a refund check has been
issued?
Deborah Durant
(614) 247-7166
Durant.28@osu.edu
·
Who do I call in Accounts Payable if I need a foreign draft?
Diane Goubeaux
(614) 688-4978
Goubeaux.18@osu.edu
·
Who do I call if I need to have a “stop payment” placed on a check
that was issued by Accounts Payable?
Sharon Marquis
(614) 688-5680
Marquis.1@osu.edu
·
Who do I call if I need to obtain a copy of a canceled check issued
by the University?
Sharon Marquis
(614) 688-5680
Marquis.1@osu.edu
DIRECT DEPOSITS
·
Who do I call regarding direct deposits processed by Accounts Payable?
Deborah Durant
(614) 247-7166
Durant.28@osu.edu
or
Carla Jackson
(614) 688-4958
Jackson.554@osu.edu
·
Additional information is available on the Accounts Payable web
site at:
http://www.ctlr.ohio-state.edu/ap/ap.shtm
If you have additional questions or problems regarding an Accounts
Payable issue, you can email your requests to: approb@osu.edu.
You will receive a response from a staff member in Accounts Payable
by the next business day.
PURCHASING CARD AND TRAVEL CARD INFORMATION
There are two types of cards:
- The Purchasing Card is a purchasing tool that permits departments to make small dollar purchases instead of using the requisition and
purchase order process.
- The Travel Card is issued to an individual to purchase airline, hotel and rental car services only.
Forms and policy information are available on the Purchasing Card and Travel Card website at:
http://purchasing.osu.edu/pcard
·
Who do I call if I have difficulty completing the Purchasing Card and Travel Card
application?
Sue Wickliffe
(614) 292-9958
Wickliffe.1@osu.edu
or
PCard Customer Service
(614) 292-9290
pcard@prs.us.ohio-state.edu
·
Who do I call if I have a policy or procedure question about the
Purchasing Card and Travel Card Program?
Sue Wickliffe
(614) 292-9958
Wickliffe.1@osu.edu
or
PCard Customer Service
(614) 292-9290
pcard@prs.us.ohio-state.edu
·
Who do I call to find out what I can or cannot buy when I use my Purchasing/Travel Card?
You can access a complete listing of blocked or unallowable commodities
on the Purchasing Card website at:
http://purchasing.osu.edu/pcard
·
Who do I call if I tried to purchase something with my Purchasing/Travel Card and the sale was declined?
Declines can be due to a variety of reasons (for example: exceeding transaction/cycle limits). The Purchasing
Card Manager or Travel Card Holder should contact the bank at (800) 316-6056 to verify reason for decline. If
further assistance is needed, contact one of the following:
Sue Wickliffe
(614) 292-9958
Wickliffe.1@osu.edu
or
PCard Customer Service
(614) 292-9290
pcard@prs.us.ohio-state.edu
Note: Effective May 1, 2008, the Purchasing and Travel Card Program will be administered by a new bank,
see website for updated bank contact information.
http://purchasing.osu.edu/pcard
·
Who do I call if there is an incorrect transaction on my Purchasing/Travel
Card statement?
Sue Wickliffe
(614) 292-9958
Wickliffe.1@osu.edu
or
PCard Customer Service
(614) 292-9290
pcard@prs.us.ohio-state.edu
·
Who do I call if I have to change the information on an existing
application for a Purchasing/Travel Card?
An approved Purchasing Card Maintenance Form must be submitted before changes
can be made to an existing account.
http://purchasing.osu.edu/pcard/forms/forms.asp
·
Who do I call if someone has lost a Purchasing/Travel Card?
There are three important steps that you must take:
Call the Bank at (800) 316-6056 Ext. 7740 immediately to report the lost or stolen
card If the card was stolen on OSU property, call OSU Police at (614)
292-2121 Contact the Purchasing/Travel Card office to advise them of the situation and to request a replacement
card.
Sue Wickliffe
(614) 292-9958
Wickliffe.1@osu.edu
or
PCard Customer Service
(614) 292-9290
pcard@prs.us.ohio-state.edu
Note: Effective May 1, 2008, the Purchasing and Travel Card Program will be administered by a new bank,
see website for updated bank contact information.
http://purchasing.osu.edu/pcard
TRAVEL INFORMATION
·
Who do I call regarding Travel Policy questions?
The University's Travel Policies are hosted at the Travel Office website: http://busops.osu.edu/travel.php. For
more specific policies or internal controls relative to your department/college, refer to your Senior Fiscal
Officer.
For additional questions, contact:
Jane Marlow
(614) 292-9290
Marlow.2@osu.edu
or
Angel Bryant
(614) 292-9290
Bryant.1391@osu.edu
or
Marie Peterson
(614) 292-9290
Peterson.265@osu.edu
·
Who do I call regarding changes to a Travel Order/Reimbursement?
Changes to any Travel order or reimbursement (with the exception of ChartField changes, which must be modified
by journal entry) require the authorization of the appropriate Approver. The Travel Office can accept change requests via phone or email from the Approver.
·
Who do I call to find out what kind of receipts are needed from travelers?
Jane Marlow
(614) 292-9290
Marlow.2@osu.edu
or
Angel Bryant
(614) 292-9290
Bryant.1391@osu.edu
or
Marie Peterson
(614) 292-9290
Peterson.265@osu.edu
·
Who do I call to find out if we have to have a Travel Order in place before someone goes on travel status?
Jane Marlow
(614) 292-9290
Marlow.2@osu.edu
or
Angel Bryant
(614) 292-9290
Bryant.1391@osu.edu
or
Marie Peterson
(614) 292-9290
Peterson.265@osu.edu
·
Who do I call if I have questions about per diem rates or foreign exchange rates?
See Travel Office website:
http://busops.osu.edu/travel_perdiem.php
·
Who do I call regarding Travel System questions or problems?
Jane Marlow
(614) 292-9290
Marlow.2@osu.edu
or
Angel Bryant
(614) 292-9290
Bryant.1391@osu.edu
or
Marie Peterson
(614) 292-9290
Peterson.265@osu.edu
·
Who do I call to find out how to become a user of the on-line Travel System?
An approved On-Line Travel System User and Access Request form must be submitted to
request access to the on-line Travel System:
http://busops.osu.edu/travelforms.php
·
Who do I call to request a vendor be added or modified in the Financials System, in order to make the vendor
selection available in the Travel System?
Since the Travel System relies on vendor data entered in the Financials System, new
and/or modified vendors must be requested via the Vendor Maintenance Form found at the OSU Purchasing website.
Individual vendor/payee requests (i.e. travelers or guests) will be routed to Accounts Payable for entry (upon receipt
of the on-line vendor maintenance request form and AP Compliance form).
http://purchasing.osu.edu/Vendors/index.asp
·
For additional questions, contact:
Jane Marlow
(614) 292-9290
Marlow.2@osu.edu
or
Angel Bryant
(614) 292-9290
Bryant.1391@osu.edu
or
Marie Peterson
(614) 292-9290
Peterson.265@osu.edu
·
Additional information is available on the Travel website at:
http://busops.osu.edu/travel.php
ASSET MANAGEMENT
The Office of Asset Management is responsible for tracking, and helping departments
track, the University's capitalized moveable assets.
·
Who do I call about Asset Management policies?
DeeAnn Willis-Berry
(614) 688-4788
Willis-Berry.1@osu.edu
·
Who do I call about inventory tagging?
Jim Broadhurst
(614) 292-6048
Broadhurst.2@osu.edu
·
Who do I call about Research Foundation (OSURF) assets or OSURF Equipment Inventory issues?
Mary Machuga
(614) 247-7419
Machuga.3@osu.edu
·
Can a Professor who is leaving the University take with him items that were purchased
with grant money?
No. For policy information contact:
DeeAnn Willis-Berry
(614) 688-4788
Willis-Berry.1@osu.edu
·
Who do I call if I have questions about changing the location of a piece of capitalized
equipment?
Angie Herbert
(614) 688-4408
Herbert.27@osu.edu
or
Ndiouga Sow
(614) 688-4159
Sow.3@osu.edu
·
Who do I call if an asset is still on my Physical Inventory Report even though
I have already sent it to Surplus or sold it to another department on campus?
DeeAnn Willis-Berry
(614) 688-4788
Willis-Berry.1@osu.edu
·
Who do I call if I need to find out how to dispose of or retire a fixed asset
such as an air conditioning unit?
DeeAnn Willis-Berry
(614) 688-4788
Willis-Berry.1@osu.edu
·
Who do I call if I have to dispose of items such as out-dated
computers etc., which are listed on our “Physical Equipment and Inventory Review” report?
DeeAnn Willis-Berry
(614) 688-4788
Willis-Berry.1@osu.edu
·
Who do I call to obtain an Asset Management form?
All forms are available through the Asset Management website at:
http://www.ctlr.ohio-state.edu/equipment/equip.shtm
For additional questions, or if you need assistance in completing the form you can contact:
DeeAnn Willis-Berry
(614) 688-4788
Willis-Berry.1@osu.edu
·
Additional information is available on the Asset Management website:
http://www.ctlr.ohio-state.edu/equipment/equip.shtm
SURPLUS MATERIALS DISPOSAL INFORMATION
Surplus is the university department that disposes of university
assets either through resale or elimination.
·
Who do I call to find out how to get rid of old computers?
Michele Tiburzi
(614) 688-3545
Tiburzi.1@osu.edu
·
Who do I call to find out how to donate equipment or other items to churches,
schools, youth groups, etc?
You must work with Surplus and contact:
Michele Tiburzi
(614) 688-3545
Tiburzi.1@osu.edu
·
Who do I call to find out how to sell or give equipment to one of our staff members?
Michele Tiburzi
(614) 688-3545
Tiburzi.1@osu.edu
·
Who do I call for information about the Surplus Property Management System?
Michele Tiburzi
(614) 688-3545
Tiburzi.1@osu.edu
·
Who do I call about system training?
Michele Tiburzi
(614) 688-3545
Tiburzi.1@osu.edu
·
Who do I call for assistance in setting up my department in the Surplus Property Management System?
Systems Development Help Desk
(614) 292-3432
help.desk@ctlr.ohio-state.edu
·
Additional information is available on the Surplus Materials Disposal website:
http://www.ctlr.ohio-state.edu/surplus/surplus.shtm
TRAINING INFORMATION
OFFICE OF FINANCIAL TRAINING AND DOCUMENTATION
The Office of Financial Training and Documentation is responsible for providing training in the University's
financial policies and procedures.
·
Who do I call to find out what training I need?
Susan Litton
(614) 292-5211
Litton.1@osu.edu
or
Char Jessie
(614) 292-3357
Jessie.1@osu.edu
For a chart that describes various job responsibilities and the
training that will help you prepare for them, be sure to visit the
website "What Training Should I Take"? located at:
http://www.oit.ohio-state.edu/hrfin/whattraining.html
·
Who do I call to sign up for training classes?
You must register for Financial Training and Documentation workshops online
at:
http://www.oit.ohio-state.edu/hrfin/trainingregistration.html
On the "Registration or Cancel" page under the section titled
"Financials Training" click on the option "Financial Concepts and Policies."
If you need assistance when registering
for a Financial Training and Documentation workshop you can contact
Jonnie Wilson in the Office of Financial Training and Documentation:
Jonnie Wilson
(614) 292-8411
Wilson.44@osu.edu
·
Who do I call if I am interested in becoming a volunteer presenter for
the Financial Training program?
Susan Litton
(614) 292-5211
Litton.1@osu.edu
OFFICE OF INFORMATION TECHNOLOGY
The Office of Information Technology provides technical training in the use of the Financials and HR Systems.
·
Who do I call to find out about technical training on the use of the Financials System?
To register for technical training classes, consult the OIT website at:
http://www.oit.ohio-state.edu/hrfin/trainingregistration.html
If you need assistance accessing the online registration
system when signing up for the technical training classes you can call:
Darcey Hile
(614) 247-7828
trngnotif@osu.edu
or
Jean McKenzie
(614) 688-3838
trngnotif@osu.edu
·
Who do I call if I need to cancel my registration in a class?
You must cancel your registration on line via the OIT website at:
http://www.oit.ohio-state.edu/hrfin/trainingregistration.html
If you need assistance or have difficulty accessing the system you can call:
Darcey Hile
(614) 247-7828
trngnotif@osu.edu
or
Jean McKenzie
(614) 688-3838
trngnotif@osu.edu
·
Who do I call when I need to change or add information to my personal
profile in the online registration system?
You can update this information yourself on the training website where you register for classes by choosing "Information we have about you" (instead of choosing "Class search").
If you need assistance you can call:
Darcey Hile
(614) 247-7828
trngnotif@osu.edu
or
Jean McKenzie
(614) 688-3838
trngnotif@osu.edu
PURCHASING TRAINING
·
Who do I call for training to become a Requisitioner or Delegated Buyer?
Peggy Schmidt
(614) 688-8615
Schmidt.243@osu.edu
TRAVEL TRAINING
·
Who do I call regarding training on the Travel System?
An on-line tutorial for Approvers and Initiators is available at the Travel website:
https://assist-erp.osu.edu/assistprocurement84/WebHelp/travel.htm
or
http://busops.osu.edu/travelforms/Travel41_approver_training_web.ppt
For more specific questions or one-on-one consultation, contact:
Jane Marlow
(614) 292-9290
Marlow.2@osu.edu
or
Angel Bryant
(614) 292-9290
Bryant.1391@osu.edu
or
Marie Peterson
(614) 292-9290
Peterson.265@osu.edu
ACCOUNTING INFORMATION
The Division of Accounting maintains the University's General Ledger and the ChartField; issues
monthly General Ledger reports to all university colleges and departments;
and produces the University's annual financial report.
·
Who do I call to find out the monthly closing schedule?
Any staff member in Accounting can assist you; however the best resource is the Accounting
website:
http://www.ctlr.ohio-state.edu/accounting/accounting.shtm
·
Who do I call set up a new ChartField value (e.g. org, fund)?
Mike Baker
(614) 688-3218
Baker.79@osu.edu
·
Who do I call if I get an “error” message when I enter ChartField
information into the Journal Entry pages in the Financials System?
Mike Baker
(614) 688-3218
Baker.79@osu.edu
·
Who do I call if the journal page indicates that I do not have access to a particular Organization number?
You should contact your Senior Fiscal Officer for your College or VP area. Your Senior Fiscal Officer can request access for you
through Data Security at:
Access@osu.edu
·
If I see an Operator ID Code of “External,” who do I call to find out which area entered the transaction?
The panel “Source Code” identifies the billing department. If you cannot determine who the billing department is you can contact:
Rob Hupp
(614) 688-4519
Hupp.1@osu.edu
·
Who do I call to obtain the University's Federal Employer Identification number commonly known as our “Tax ID” number?
The number is: 31-6025986. For additional tax-related questions you can contact:
Steve Hoffman
(614) 292-7540
Hoffman.412@osu.edu
·
Who do I call to find out if my earnings or plant fund as been set up to earn interest on its cash balances?
Rob Hupp
(614) 688-4519
Hupp.1@osu.edu
·
Who do I call to see if my earnings fund has been set up to pay University overhead?
Rob Hupp
(614) 688-4519
Hupp.1@osu.edu
·
Who do I call if I have a question regarding the temporary investment rate?
Mike Baker
(614) 688-3218
Baker.79@osu.edu
or
Robb Hupp
(614) 688-4519
Hupp.1@osu.edu
·
For all other questions, you can email the GL Help Desk at:
GLhelpdesk@osu.edu
·
Additional information is available on the Accounting website at:
http://www.ctlr.ohio-state.edu/accounting/accounting.shtm
EREPORTS INFORMATION
·
Who do I call to find out how I get access to the Financial and Human Resource reports?
Your Senior Fiscal Officer for your college or department can assist you in gaining access to the system.
·
Who do I call to get paper-based reports in my department?
Your Senior Fiscal Officer for your college or department can identify the individual(s) that receive the reports for your area.
·
Who do I call to change my report distribution number?
Rob Hupp
(614) 688-4519
Hupp.1@osu.edu
·
Who do I call if I cannot find a particular standard monthly General Ledger report on eReports?
Rob Hupp
(614) 688-4519
Hupp.1@osu.edu
·
Who do I call for assistance in setting up simplified flex or flex reports in eReports?
Rob Hupp
(614) 688-4519
Hupp.1@osu.edu
·
Who do I call if I am having difficulty finding a list of valid ChartField values or node names to be used in simplified
flex and flex reports?
Rob Hupp
(614) 688-4519
Hupp.1@osu.edu
RESOURCE PLANNING INFORMATION (RPIA)
·
Who do I call if I need help entering one of the following types of transfer:
· GFSA (General Funds Spending Authority)
· PBA (Present Budget Allocation)
· Fund Transfer
Ginny Swanson
688-4136
Swanson.3@osu.edu
·
Who do I call to find out new budget information, overhead rates, etc?
You should contact your financial analyst in the Office of University Resource Planning. Each department at the University has an assigned financial
analyst for their college or VP area.
Main Phone number: (614) 292-9990
·
Additional information is available on their website at:
http://www.rpia.ohio-state.edu
PAYMENTS MADE TO THE UNIVERSITY: RECEIVING, PROCESSING, AND RECONCILING
·
Who do I call to find out how to accept charge card payments?
Carole Fallon
(614) 292-7792
Fallon.82@osu.edu
·
Who do I call to find out how to accept charge card payments via the Internet?
Carole Fallon
(614) 292-7792
Fallon.82@osu.edu
·
Who do I call with questions regarding charge card transactions received for payment that cannot be reconciled?
Jeanette Bilas
(614) 292-4822
Bilas.1@osu.edu
or
David Jones
(614) 688-3659
Jones.1976@osu.edu
·
Who do I call regarding a problem with a deposit made on behalf of our department?
Jeanette Bilas
(614) 292-4822
Bilas.1@osu.edu
·
Who do I call if I received a payment for goods or services and the
check received for payment bounced?
Deborah Bohanan
(614) 292-7574
Bohanan.1@osu.edu
PETTY CASH INFORMATION
·
Who do I call to set up a petty cash fund in our department?
David Jones
(614) 688-3659
Jones.1976@osu.edu
·
Who do I call if I have questions regarding our petty cash fund?
David Jones
(614) 688-3659
Jones.1976@osu.edu
OTHER CASH MANAGEMENT INFORMATION
·
Who do I call to find out about electronic transfers of funds?
Sharon Marquis
(614) 688-5680
Marquis.1@osu.edu
·
Who do I call to confirm monies received by wire transfer or electronic fund transfer?
Jeanette Bilas
(614) 292-4822
Bilas.1@osu.edu
·
Who do I call if I want to open a bank account for my department?
Sandya Wickramanayake
(614) 292-8121
Wickramanayake.1@osu.edu
For security reasons, departments are rarely permitted to open their own bank accounts.
·
Who do I call if a theft occurs?
You must contact University Police to report the theft:
(614) 292-2121
You should contact Internal Audit:
(614) 292-9680
· Information regarding cash handling is available on the Internal Audit website at:
http://www.ia.ohio-state.edu/Theft_Fraud.asp
·
Who do I call if there is an insurance claim regarding anything stolen
(either cash or non-cash assets such as vehicles, computers, etc.),
or if I have insurance questions?
Gabby Reissland
(614) 247-8840
Reissland.1@osu.edu
You must notify the University Police and file a report:
(614) 292-2121
ACCOUNTS RECEIVABLE INFORMATION
·
Who do I call if I have a question on how to record a
receivable?
Tricia Privette
(614) 688-3728
Privette.3@osu.edu
·
Who do I call if I billed a customer for goods or services and they
have not paid the University within the payment terms of the invoice (i.e. the invoice is now considered past due)?
Deborah Bohanan
(614) 292-7574
Bohanan.1@osu.edu
·
Who do I call to find out how much the collection fee is for items referred
to the Accounts Receivable Office such as returned checks, unpaid
bills, etc?
Deborah Bohanan
(614) 292-7574
Bohanan.1@osu.edu
·
Who do I call if I want to write off a receivable for my department?
Deborah Bohanan
(614) 292-7574
Bohanan.1@osu.edu
GIFT-RELATED INFORMATION
·
Who do I call if I have received a gift check for the University?
Many colleges and departments have a development officer
who can assist you. To find a directory of University Development Staff members, go to:
http://www.giveto.osu.edu/areas/directory.asp
If you need additional assistance regarding gift processing,
fund descriptions or setting up gift funds you may also contact:
Kristyn Carman
(614) 292-2141
Carman.4@osu.edu
ENDOWMENT INFORMATION
·
Who do I call to get an endowment transfer form to transfer endowment
income or other university monies to the endowment principal?
The Endowment Transfer Form is available on the Office of the Treasurer's website at:
http://www.treasurer.ohio-state.edu. Click on the tab "Staff" at the top of the page and then click on "Endowment Transfer
Form" which is the last selection under the Endowment section. If you have any questions, please contact:
Gary Leimbach
(614) 688-3652
Leimbach.4@osu.edu
·
Who do I call to find out endowment principal, market value, or projected
income for an endowment fund?
This information is available on the Office of the Treasurer's website at:
http://www.treasurer.ohio-state.edu. For individual fund balances (and
abbreviated fund descriptions), click on the tab "Endowment" at the top of the page then click on "Descriptions and Balances." If you require more
detailed information, then go back to the home page and click on the tab "Staff" and scroll down and choose any of the different reports listed under
"Endowment."
Note: If you have never used this portion of the site ("Staff"), the following steps must be taken first:
1. Make sure you have an active Kerberos ID and password
2. You must contact Gary Leimbach and request access to the
Treasurer's system
If you need additional information or have questions regarding the use of the site you can contact:
Gary Leimbach
(614) 688-3652
Leimbach.4@osu.edu
MISCELLANEOUS QUESTIONS
·
Who do I call regarding payroll entries on my reports?
For questions about the HR System, contact Human Resource Information System Help Desk (HRIS)
(614) 688-0130HRIS@osu.edu
JOB AIDS
Unfortunately, there is not one location for all of the job aids you might need. The majority can be found on the two websites shown below:
1. Quick Reference Guides
http://www.ctlr.ohio-state.edu/financial/quickguide.shtm
These financial guides are useful tools when reconciling your GL Reports:
· Reports – Explanation of Fields
· Funds typically used by an academic department
· Interpreting your balance sheet
· Chart showing how to use debits and credits
2. ASSIST
http://www.oit.ohio-state.edu/hrfin/assist.html
Choose the ASSIST menu option on the left side of the page.
ASSIST is the on-line help tool for the HR and Financials Systems.
WHERE IS…?
·
Division of Accounts Payable
901 Woody Hayes Drive,
2010 Blankenship Hall
Columbus, Ohio 43210-4016
Phone (614) 292-6831
Fax (614) 292-2294
http://www.ctlr.ohio-state.edu/ap/ap.shtm
· Purchasing
· Stores, Receiving, and Mail Services
· Purchasing Card and Travel Office
2650 Kenny Road
Stores & Receiving Building
Columbus, Ohio 43210
Phone: 614-688-8200
Fax: 614-292-6913
http://purchasing.osu.edu/
http://osustores.osu.edu/
http://receivingandmail.osu.edu/
http://purchasing.osu.edu/pcard/
http://busops.osu.edu/travel.php
·
Division of Accounting
901 Woody Hayes Drive
2020 Blankenship Hall
Columbus, Ohio 43210-4016
Phone (614) 292-4156
Fax (614) 688-3572
http://www.ctlr.ohio-state.edu/accounting/accounting.shtm
·
Office of Asset Management
901 Woody Hayes Drive
2070 Blankenship Hall
Columbus, Ohio 43210-4016
Phone (614) 292-6048
Fax (614) 292-1121
http://www.ctlr.ohio-state.edu/equipment/equip.shtm
·
Surplus Materials Disposal
2560 Kenny Road
Columbus, OH 43210-4016
Phone (614) 292-USED
http://www.ctlr.ohio-state.edu/surplus/surplus.shtm
·
Office of Human Resources
Payroll Information
1590 North High Street
Suite 300
Columbus, OH 43201-2190
(614) 292-2311
http://www.hr.osu.edu/payroll/
·
Office of the Treasurer
Riverwatch Tower, Suite B
364 W. Lane Avenue
Columbus, OH 43201-4340
(614) 292-6261
http://www.treasurer.ohio-state.edu/
Below is an alphabetized listing of topics for the “Who Do I Call” list.
By clicking on a topic, you will be directed to a specific section of the “Who Do I Call” list.
Accounting Information
Accounts Payable Information
Accounts Receivable Information
Asset Management Information
Check Run Information
Credit Memo Processing
Endowment Information
eReports Information
Gift-Related Information
Honoraria Information
Invoice Processing
Job Aids
Miscellaneous Questions
Office Of Information Technology
On-Line Payment Request Processing
Other Cash Management Information
Petty Cash information
PRO System
Purchasing Card and Travel Card Information
Receiving Information
Receiving, Processing, And Reconciling Payments
Requisition / Purchasing Information
Resource Planning Information
Stores
Surplus Information
Training Information
Travel Information
Where Is…?
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